Welcome to the Lone Star Rally! This application is for exhibit space at the 2026 Lone Star Rally and becomes an agreement between the applicant and the Lone Star Rally, Inc. for the use of space.

For our returning vendors, we will make every possible effort to place you in the same location and site, depending on having attended the previous event.

For new vendors, no specific location or site is ever guaranteed.

Sites are assigned based upon vendor mix at the requested location. Exhibit fees will include space rental, Galveston City Services fees, and basic 110v electricity (if no additional electric is selected). Location will be assigned upon check-in. Upon payment all accepted applicants will receive a confirmation and all applications are subject to approval by Lone Star Rally.

Specifics Of Merchandise Exhibit Space

YOUR ENTIRE DISPLAY MUST FIT WITHIN YOUR DESIGNATED BOOTH SPACE

Pagoda style tents are not allowed. Your tent’s entire frame and canopy must fit in your purchased space size with no overhang into neighboring spaces.

Once your application is submitted, it will be reviewed.  If your application is approved, we will contact you for the payment.

* All prices include booth space, basic 110-volt 20 Amp electricity (if no other electric is selected) and applicable fees. Please contact our office for pricing on space requests not listed above.

Prices are effective through December 31, 2026 and are subject to change after that date.

* The pricing for the Seawall location is the same as listed above. Our Seawall location will be primarily available to Big Rigs. If there are any questions, please contact our office at 832-683-3308.

PLEASE NOTE: Staking Down is PROHIBITED. Be sure to bring or rent water barrels or other weighted items for your tents and awnings. All water barrels and weighted items must be within your booth space and not extend outside of that space.

We expect ALL vendors to respect the right of other vendors to do business.

NO Karaoke machines/PA Systems Allowed.

Please keep music in booths to a minimum or you will be asked to leave without a refund.

**Payment is due IN FULL by September 30, 2026. After this date, a processing fee of $250.00 will be added to your invoice. Each credit card payment processed after this date will also have a $25.00 fee assessed. New vendors who sign up after this date will be required to pay in full at time of application to avoid these additional fees.

Heat presses or transfers will not be allowed without prior approval of the Lone Star Rally Event Staff.

SET-UP/ TEARDOWN POLICY

Each confirmed exhibitor will receive a confirmation of check-in/set-up times. Teardown times will be posted on the confirmation. No early teardown without show management approval. All Strand and Harborside lots and streets must be clear of vendor items by Midnight, Nov. 8th, 2026 – Seawall must be clear of vendor items by 10:00 pm, Nov. 8th, 2026. NO EXCEPTIONS.

MERCHANDISE RESTRICTIONS

Lone Star Rally, Inc. has the exclusive right to display, license, sell and merchandise all event novelties (t-shirts, ride pins, etc.). Lone Star Rally, Inc. further has the right to inspect, approve, reject or otherwise control the display, promotion, sale or other mer-chandising of products or services by exhibitors at the event in its sole discretion. Any products or services rejected by Lone Star Rally, Inc. must be immediately removed from the event premises and may be removed by Lone Star Rally, Inc. if this does not oc-cur. Galveston codes and/or Rally policy prohibit the selling of sexually explicit material, items with obscenities or profanity, illegal drugs and drug paraphernalia, weapons, merchandise containing racial slurs, manufacturer or copyright infringements, obscenities or other offensive or other detrimental matter. Any such merchandise or displayed matter will be confiscated and not returned. Mer-chandise designed to be passed off as event merchandise (use of Galveston, date, event name, trademarks, etc.) or which has this ef-fect will not be permitted. No signage may be displayed in Exhibitor space reading “Official Rally Merchandise”, “Rally Merchan-dise”, “Rally Tees”, “Event Tees” or any similar language advertising the sale of event merchandise. “Lone Star Rally, “Lone Star Motorcycle Rally”, “Lone Star Bike Week” and “Galveston Bike Week” are all trademarks of Lone Star Rally, Inc. Any vendor found selling merchandise that infringes on these trademarks may be asked to leave immediately and will be subject to legal recourse.

Alcoholic Beverages may not be sold or served within an exhibitor’s space under any circumstances and all vendors should sell prod-ucts of the official rally caterer or beverage sponsor (i.e. water, soda) if they wish to sell this product.

Rally policy prohibits “Games of Chance” exhibitors. All violators will be asked to leave immediately without refund.

Rally Management will determine the appropriateness of products exhibited, and reserves the right to prohibit display or advertise-ment of products that are in violation of these Exhibitor Regulations or any other reason. By signing this form you are agreeing that the officers of the Lone Star Rally, Inc. have sole and final authority to determine violations of this agreement.

RELEASE OF LIABILITY

Applicant agrees to observe and comply with all applicable laws, statutes, ordinances, rules and regulations. Applicant assumes all costs and liability arising from the use of patented, trademarked, copyrighted or service marked materials, equipment, processes or creative rights. Applicant shall not assign or attempt to sell this agreement or any rights hereunder without the prior written consent of Lone Star Rally, Inc.. Lone Star Rally, Inc. reserves the right to terminate the license granted by this agreement for good cause and, in said event, Applicant agrees to waive and forego all claims for damages and recourse of any kind. Applicant agrees to assume all risks arising out of or relating to it’s attendance or participation at said event and to protect, defend, indemnify and hold harmless Lone Star Rally, Inc., the City of Galveston, Galveston Park Board of Trustees, Mitchell Historic Properties, Inc. and each of their agents, servants, contractors and employees from any and all liability, loss, damage or expense it may cause or sustain from any cause whatsoever, including fire, theft, personal injury or property loss. I further acknowledge that I am aware that I can not sell, give or offer for sale any pictures or accounting of this event for publication without the written permission of Lone Star Rally, Inc.

This application is subject to review and approval by show management who reserve the right to reject any applicant for any reason. By signing this application and submitting with a deposit I agree that I have read and understand all of the above terms and conditions.

BOOTH SPACE ASSIGNMENT

All booth assignments will be given at the time of exhibitor check-in and are based on a first paid, first reserved basis. Management will work with you as best possible to honor your space requests. Lone Star Rally does not guarantee preferred booth locations. Special circumstances require management discretion. Exhibitors MUST keep within their paid, designated booth space. Your product, signage and set-up must be inside your assigned space. Show Management has the right to request your removal. Lone Star Rally, Inc. reserves the right to reassign your reserved exhibit space if you do not set up within designated set- up times or call our offices at 832-683-3308.

INSURANCE

Insurance coverage required for this event is a commercial general insurance policy in the amount of at least $1,000,000, for general liability, which names the Lone Star Rally, Inc., The City of Galveston, the Galveston Park Board of Trustees, and Mitchell Historic Properties, Inc. as additional insured. If you need assistance in obtaining event insurance, please feel free to contact our office for information. We can also provide event liability insurance for you. Please see page 2 for pricing.

SALES TAX PERMIT

All federal, state, and local laws governing retail sales tax must be followed. Exhibitor must provide their own Texas sales tax number. Exhibitor is required to display the registration certificate throughout entire Rally. An online application form is available at:
https://comptroller.texas.gov/taxes/permit/

Proof of Sales Tax must be provided to Lone Star Rally before you are allowed to move-in to your spot.
Please display a copy of your Sales Tax Permit in plain sight inside your booth! All information will be maintained with the strictest of confidentiality.

FIRE TENT PERMIT

All vendors with a tented space over 400 sq. ft. will be required to have a Fire Tent Permit issued through the Fire Marshal’s Office in Galveston. Please fill out the form under the vendor section of our website, contact the Fire Marshal’s office for proper fee amount and mail your permit form and fee to: Office of the Fire Marshal, City of Galveston, 823 26th Street, Galveston, Texas 77550. Phone (409) 797-3870 or email: NGarcia@GalvestonTX.gov.  Download the fire permit by clicking HERE

TxDMV

All licensed Vendors displaying motor vehicles (motorcycles, trikes, RV’s or automobiles) that will be available for sale after the rally MUST notify TxDMV prior to the show start date. Please fill out the Participation in New Vehicle Shows & Exhibitions Notification form and submit it to the address on it. Download the DMV Form by clicking HERE

SAFETY AND SECURITY

Safety of vendors, employees, and rally goers is paramount. Do not place structures, signs, or products on sidewalks or walkways. Do not use city signs or structures including parking meters, signs, or utility poles to post or display vendor signage.

The City of Galveston will have patrol officers scheduled and security within and around the Lone Star Rally designated footprint. However, each vendor is responsible for security of their own property and staff. Contact the Lone Star Rally office to contract addi-tional security. Expect a $35 to $45 per hour rate per officer hired.

DAMAGES TO PROPERTY

Any damages incurred that were caused by a vendor, their vehicle, their trailers or their staff to City property or any rented property will be the responsibility of that vendor to pay.

FOOD VENDORS

All Food Vendors must fill out the application for a Temporary Health Permit with the Galveston County Health District. The form can be filled out online at: www.gchdenvform.org/servlet/guest?service=0&formId=38&enterprise=6

FOOD VENDORS ARE REQUIRED TO POST MENU AND EACH ITEM’S PRICE AT THEIR BOOTH.

A $500.00 deposit will be collected with your application and booth fee if you work out of a food truck or trailer. A $750.00 deposit will be collected with your application and booth fee if you work out of a tent.

This deposit will be refunded by December 31st if the vendor abides by the rally regulations below and leaves their space free of debris and grease. Any infraction will forfeit the deposit and Show Management has the right to request your removal and refuse your admit-tance to any future events.

Exhibitors MUST keep within their paid, designated booth space. This includes food prep and clean-up. Your product, signage and set-up must be inside your assigned space. All food vendors in tents MUST be enclosed on both sides as well as the back (solid back wall, temporary fencing, grid, etc. can be used). Rubberized fireproof mats should be placed underneath any cookers, roasters or grills that are subject to grease drips. The Lone Star Rally provides grease disposal receptacles for your use. PLEASE USE THEM or TAKE YOUR GREASE WITH YOU. Do not leave bottles of grease behind for disposal. Storm drains on the streets are NOT for disposal of liquids of any kind. Proper tie downs must be used (barrels, cement buckets, sand bags, etc.). Do not tie down to trees, street signs or city property.
We will thoroughly inspect each vendor’s space throughout the event and after load-out to determine your refund.

For questions, Contact us at:
Lone Star Rally
307 Division Ave.
Ormond Beach, FL. 32174
NEW Office # 832-683-3308
Email: candace@lonestarrally.com